HYBRID EVENTS
HYBRID EVENT - WHY INCLUDE them in your event strategy 2021?
The year 2020 was a difficult one for the event industry. Live events that had been planned months in advance were several times postponed or cancelled. It was necessary to react to the pandemic restrictions promptly. This created a boom in online events. These bring many benefits that events in person cannot offer. Therefore, we provide hybrid events that combine the best of both worlds.
Organize an event to address both participants in the hall and those sitting on the other side of the globe.
WHAT IS A HYBRID EVENT?
There are situations where events can only be organized only virtually, as 2020 showed us. However, years before ensured us that live events have benefits that online events cannot entirely replace.
The hybrid event combines both options - live and online events.
Part of the audience is directly at the event venue, and part is online - whether at home, in the office with their team or another venue with other participants. Thanks to the hybrid format of the event, you will connect remote participants and speakers to the event who would not otherwise be able to arrive. This format is now becoming an essential part of the event strategy in our country and the world.
See how a hybrid conference works!
HYBRID EVENT HILTON SHOWCASE 2021
EMPLOYEE CONFERENCE AV MEDIA 2021
Hybrid event formats
There are several options for organizing a hybrid event. It doesn't always have to be a live event stream to one remote viewer. Streaming is also possible from one central place to a remote group of participants who are in one place and watch the event together. We provide two types of the live broadcast.
One-way (a group cannot communicate with the event)
or bidirectional (the group can communicate with the event).
The advantage is that you can combine a hybrid event in many ways. We can also connect several small groups or individuals into the studio of the main event. Please, discover with us all the tricks to achieve the best experience from a hybrid event.
What options do you have
hybrid events offered?
Hybrid events
Internal
The requirements for internal communication tend to vary quite a bit..
How to use the hybrid event format in your company?
- - You can educate yourself and your employees in a hybrid way
- Hold a team meeting without borders
- Organize motivational meetings
- Tell your colleagues about your company's performance and achievements through a hybrid annual meeting
- Prepare the general meeting
For many multinational corporations, it is very demanding to gather all the necessary participants in such a meeting in one place.
This is the past. Thanks to the hybrid format, you can easily overcome distances and safety concerns. Reduce costs and the carbon footprint made by repetitive travel while effectively communicating everything you need.
Choose a venue (so-called hub) where the main event will take place and connect other participants to it - groups from branches or other venues, or even individual ones from the comfort of their home.
Hybrid events
External
External events are held mainly for sales, advertising, launching a new product on the market, etc. Thanks to the hybrid format, you will attract the attention of a larger audience and gain more potential clients.
Který ze základních typů hybridních eventů využijete vy?
- Conferences and congresses
- Fairs and Exhibitions
- Product launch
- Award ceremony
- Gala evenings
- Talk show
Participants can be connected online and speakers who would not otherwise be able to arrive. You will get real stars on stage who will not even have to leave their office.
Benefits of the hybrid event
Audience
extension
Not only because of the pandemic but also in everyday life, we are unsure if the conference is worth travelling to another country/city and investing time and money in it. This applies to both participants and speakers. During a pandemic, travel restrictions also prevent us from participating.
We can assume that a lot of people will still prefer online meetings for some time. At the same time, however, they will not want to miss the content of the conference. Open up to new possibilities, expand your audience and offer your content across continents!
Benefits of the hybrid events
Ecology
and lower costs
Many potential participants are thinking about whether travel is in line with their environmental feelings or whether the total time and cost of attending an event is worth it. Allow such visitors to participate too!
The possibility of remote participation also expands the circle of potential speakers or panellists. For the organizers, this can also save costs associated with the involvement of the performer.
Benefits of the hybrid events
Opportunity
for sponsors
Thanks to a broader audience, the hybrid event is an exciting opportunity for sponsors, especially when combining live and online presence. In the virtual part, you can offer interactive stands or the whole virtual exhibition.
Engaging environments, measurable data and interactions with the audience are a matter of course. As an organizer, you can then expand the range of your sponsors - they can be seen in the venue, online-only, or both.
OneAVstream
event platform
Your event is one place - simply arranged
Benefits of the hybrid events
Take advantage
of your event even after the live stream.
Use recordings from the event or a final cut after the event itself! Take advantage of this unique online opportunity and offer the audience video content, documents or other materials that participants will welcome after the event.
You will reach a broader audience that could not attend the event. At the same time, you can use these records for other marketing purposes, such as a promo for another event. This way, you can maintain interaction with participants long after the event.
Benefits of the hybrid events
Measurable
real-time data
Are you interested in what exactly the audience was most interested in at the conference? How long did they spend in your lectures? How many people visited your booth? Which speaker was the most interesting? What did the event bring them? Will they want to come next year?
These are just primary data that you can get and evaluate, thanks to the hybrid format.
Benefits of the hybrid events
Safety
Safety plays a significant role in events today, not only during the pandemics. It is not just about the physical safety and health of the participants. Companies and public administrations need to guarantee a secure and sometimes private stream that must meet specific criteria. We are technologically ready for such requirements!
Read how we follow the ANTICOVID safety rules.
Benefits of the hybrid events
Networking
and feedback
Thanks to the connection with the event platform, which offers a wide range of opportunities during online meetings, it is possible to interact with the audience and find feedback during the event. Start voting, accept questions, divide participants into breakout rooms for more efficient networking. You can use very effective tools to increase and maintain attention to the screens.
AV MEDIA EVENTS is a leader in the Czech market in audiovisual & IT equipment rental and services.
We have been offering state-of-the-art technology for 20 years and keeping pace with the international market. We will guide you from the design and planning of the event to its realization. Our professional sales and project managers are ready to prepare a tailor-made event, whether it is a corporate meeting, gala, exhibition, conference, congress, sports event, concert or the entire festival.